Privacy Policy

PRIVACY NOTICE AND COOKIE INFORMATION

1. WHY IS THIS NOTICE IMPORTANT TO YOU?

This Privacy Notice relating to the protection of personal data (hereinafter, the "Privacy Notice") is designed to inform you about the personal data relating to you processed by the European Broadcasting Union (EBU), (hereinafter, "we, our", as the case may be), an association duly established under Swiss law, located at L'Ancienne-Route 17A, 1218 Grand-Saconnex (Geneva), Switzerland and registered with the Commercial Registry in Geneva under number IDE CHE 107.741.078.

Your privacy is important to us. We aim for full transparency on how we collect, use, and protect your personal information when visiting and using allathletics.tv website (referred to hereinafter as the “Website”) in accordance with applicable data protection laws including the General Data Protection Regulation (EU) 2016/679 (hereinafter, the "GDPR") and the ePrivacy Directive 2002/58/EC.

Through this Privacy Notice, we would like to inform you about what personal data we may process about you as data controller, how we collect it, on which legal basis, for what purposes we use it, and with whom we may share it. We will also explain what your privacy rights are and how you can exercise them.

2. WHAT KIND OF PERSONAL DATA DO WE PROCESS AND HOW?

2.1 What personal data do we process about you?

We have indicated in the table below the categories of personal data that we may collect and process about you.

Categories of data	Description + origin of the data
Identification data	This is the data that you submit to us when you create an EBU account (e.g. name, phone number, organization, position, postal address, email address) or to receive newsletters to which you subscribed (e.g. name, email address)
Authentication login data	This is the data that you submit to us in order to authenticate you, see above.
Websites activities data	This is data related to your web activities that we collect via the website (e.g. IP address, location data) and specific tools (e.g. cookies) when you visit the Website.
Invoicing data	This is the data you submit to us in the case of a paid service (e.g. name, nationality, position, organization/employer name, email address, telephone number, postal address, billing address).

2.2 For what purposes do we use your personal data and on which legal basis do we use them?

In compliance with the GDPR, we have indicated in the table below the purposes for which we may process your personal data as data controller, the associated legal basis on which we legally process your personal data and the categories of personal data (as identified above) used for those purposes:

Purpose	Legal basis	Categories of data
Creation of an account to provide you with the Website services such as specific information on the competition and event	Art.6 (1) b: performance of a contract (T&Cs)	Identification data
Authentication via login	Art.6 (1) b: performance of a contract (T&Cs)	Authentication login data
Communicating with you and sending you emails to promote our services and receive newsletters	Art.6 (1) f: Legitimate interest Art.6 (1) a: Consent	Identification data
Conducting website audience measurement	Art.6 (1) a: Consent	Websites activities data
Creating statistics	Art.6 (1) f: Legitimate interest	Anonymous aggregated data
Providing personalized services, content recommendation	Art.6 (1) a: Consent Art.6 (1) b: performance of a contract (T&Cs)	Websites activities data Identification data
Providing online targeted advertising	Art.6 (1) a: Consent	Websites activities data
Providing paid services and sharing sale transaction information	Art.6 (1) b: performance of a contract (T&Cs)	Invoicing data
Ensuring data security	Art.6 (1) c: Legal obligation Art.6 (1) f: Legitimate interest	Log files

2.3 Who has access to your personal data?

To pursue the purposes specified above, we may share, as data controller, your personal data with the following recipients:

Categories of recipients	Reason for sharing
Service Providers	We collaborate with service providers which work on our behalf, and which may need access to some of your personal data to provide us with their services. These include companies we have hired to provide Website’s building and hosting services; a service for sending promotional messages; audience measurement; online advertising and payment service.
Our staff	In some cases, our staff will need access to your personal data to enable us to pursue the purposes indicated above.

Some of our service providers may be established in third countries outside the European Economic Area EEA. When we transfer personal data to countries outside the EEA that are considered by the European Commission as not providing an adequate level of protection for personal data, we use Standard Contractual Clauses approved by the European Commission to ensure adequate protection. For further information, including a copy of the documents used to protect your personal data, please contact us as indicated in section 4.2. below.

2.4 Use of Cookies

Cookies are small text files placed in the browser of your computer (or other digital device used) by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

We may use cookies which are required for technical reasons and for which we do not require your consent. They cannot be refused if you wish to visit the Website since they are strictly necessary for its proper functioning. In addition, our Website uses other cookies that are not qualified as necessary and require your consent.

When you visit our Website for the first time, the entry page will show information on privacy through a “cookie banner” allowing you to manage your cookies preferences and provide your consent to the use of specific cookies as well as to reject them.

For additional information about specific cookies click here.

To set your cookie preferences click on the Cookie Settings option below.

2.5 Sharing on social networks

We use a “share” button to enable you to share allathletics.tv Website’s information on Meta/Facebook, Instagram, WhatsApp, TikTok, Mail, Twitter, LinkedIn, Pinterest and Tumblr. This feature uses cookies directly sent by this service. For more information about these cookies, please refer to point 2.4. above.

2.6 Links to third party websites

On certain areas of the Website, we may provide links to third parties websites, which are not subject to this Privacy Notice. These links are provided as a convenience to you; however please be aware that we do not control such third parties or their websites and that those third parties will have a different privacy notice applying to information collected from you when you are on those third parties’ websites. We encourage you read the privacy notices of all websites carefully before providing personal data.

3. HOW DO WE PROTECT YOUR PERSONAL DATA?

3.1 Storage duration

We retain your personal data in accordance with our Data Retention Policy only for as long as necessary to fulfill the purposes described in section 2 above or in accordance with statutory limitation periods for claims.

3.2 Security of your data

We have implemented technical and organizational measures in accordance with standard industry practices to ensure an appropriate level of security of the Personal Data processed. Nevertheless, security requires efforts from all actors involved. We thus encourage you to contribute to these efforts by taking appropriate security measures yourself, including using strong passwords and keeping all usernames and passwords (if any) confidential.

3.3 Automated decision making and profiling

No automated decision-making or profiling will be made about you as part of the personal data processing described in this Privacy Notice.

3.4 Children

The Website is not intended for or directed to children. We do not collect any information from children. If you believe your child has provided us with personal data, please contact us using the contact information provided in Section 4 below.

4. YOU CAN CONTACT US

4.1 What are your rights?

The GDPR grants individual certain rights with respect to their personal data. Consequently, we are at your disposal to help you to benefit from these rights. Except as limited by applicable law and subject to applicability, the following rights are granted to individuals:

Right of access: the right to be informed about and to obtain access to the personal data processed about you.

Right to rectification: the right to obtain that we rectify or update your personal data when they are inaccurate or incomplete.

Right to erasure: the right to obtain that we delete your personal data.

Right to restriction of processing: the right to obtain that we limit the processing of all or part of your personal data.

Right to object: the right to object at any time to the processing of your personal data for reasons relating to your situation; the right to object at any time to the processing of your personal data for direct marketing purposes.

Right to data portability: the right to receive a copy of your personal data in electronic format and the right to transmit such personal data for use by a third-party service; and

Right to object to automated decision making: the right not to be subject to a decision based exclusively on automated processing, including profiling, producing legal effects concerning you or significantly affecting you in a similar way.

These rights may be limited, for example, if the execution of your request reveals personal data of another person, or if you ask us to delete information that we are required to retain by law or because of compelling legitimate interests.

Once we have asked for your consent, you may withdraw it at any time without justification. If you request to withdraw your consent, this will not affect the lawfulness of the processing based on consent before its withdrawal.

At any time, you may exercise your rights by fulfilling a specific request form accessible on our dedicated EBU Data Subject Rights online platform.

Finally, as a data subject, you have the right to lodge a complaint with a data protection authority (in the European Union Member State of your usual residence, or your place of work, or the place of the breach) if you consider that the processing of your personal data violates the applicable legislation on the protection of personal data.

4.2 How to contact us

If you have any questions about this Privacy Notice or wish to exercise your rights, please contact our Data Protection Officer by sending us an e-mail to dpo@ebu.ch or by writing to us at EBU, Data Protection Officer, L'Ancienne-Route 17A 1218 Grand-Saconnex (Geneva), Switzerland.

4.3 Representative in the European Union

We have designated the following entity as our representative in the EU: EBU UER AISBL, Avenue des Arts 56, 1000 Brussels, Belgium as our representative in the European Union. You can therefore also submit your requests to our EU Representative.

Effective date and changes

This Privacy Notice is in effect since 4 November 2022. We reserve the right, at our complete discretion, to change, modify, add, or remove portions of this Privacy Notice at any time. You should check back periodically at this page to read the most recent version of this Privacy Notice as your continued visit and use of allathletics.tv website following the posting of changes to these terms will mean you acknowledge these changes.